Page 46 - BASIC PRINCIPLES OF QUANTITY SURVEYING PROFESSIONAL PRACTICES

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2.3 Pre-Contract Procedure

2.3.1 Pre-Contract Procedure

❑ Every construction project, from a building to an infrastructure
project, necessitates the use of a contract. The process of

managing contracts that are made as part of the delivery of a
built asset is known as contract management.

❑ Contract management entails the design, analysis, and
implementation of contracts to maximize operational and

financial performance while minimizing risks.

❑ There are three phases in contract management:

i. The pre-contract phase: this is the preparation stage
before the contract is drawn up

ii. The contract execution phase: at this stage, the final
contract documents are prepared for execution

iii. The post-award phase: this phase is concerned with

ensuring compliance with the conditions of the contract.

❑ Pre-contract management refers to the coordination of

activities that take place prior to the start of construction on a
job site. This step comprises preparing an Invitation to Tender

(ITT), which encourages contractors to submit tender for the
project.

❑ When a prospective supplier's tender results in an offer, the
client and the preferred tenderer enter into re-negotiations.

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